TUGAS BAHASA INGGRIS

KELOMPOK 1

MEMO

MICI ARISANTA                      1622201116

MIA KRISMIATIN                    1622201099

ADRIAN KURNIAWAN           1622201091

PRODI

TEKNIK SIPIL

TAHUN AJARAN 2016/2017

5W1H

1.      What is the meaning of Memo?

Memorandum is a note, document or other communications that help the memory by recording events or observations on a topic, such as may be used in a business office.

2.      What is the different official memo and unofficial memo?

Official memo is memo to someone within the scope of the formal such companies, schools, and also an institution. And unofficial memo can be written by anyone and does not need to use kon  letter.

3.      What is stated in the memo?

·         Heading

·         Opening Segment

·         Summary Segment

·         Discussion segment

·         Closing Segment

4.      What is the characteristic of the shape Memo?

§  Special letters are made ​​specifically for the purpose in the office or organization

§  Judging from the circulation , an office or organization may submit a memo horizontally and vertically

§  Submission is horizotal a memo to the delivery office which has the equivalent

§  Submission is a submission vertically memo from superiors to subordinates or otherwise to remind or ordered something

§  Is a form of communication that give advice , referrals , or illumination about something

§  Have a piece of mail that is much simpler than the official letter in general , especially in the letter .

§  Due to the limited , scrap usually do not include the identity of the office , such as office name , phone number , fax , and postal code , The characteristics of the form of scrap Form of scrap consists of two parts:

5.      Who can write a Memo?

Anybody can write a Memo, either official or unofficial.

6.      Why should you use a business memo?

Because a business memo is an appropriate type of communication to use when making company announcements such as an employee promotion. Companies also use the business memo to welcome new employees who will fill a vital role in the organization. The business memo documents the important announcement. Email can serve as the delivery method for a memo, but the memo should be written in a formal business format. Business memos can also announce a new product line for the company. Management can also send out a business memo to announce that the business hit a target or goal. Other company announcements may include holiday parties, new benefit programs, stock information or the acquisition of a new client.

7.      When do people use Memo?

People use a memo in the Organization to report results, to instruct employees, to announcing the policy, to disseminate information and to delegate responsibilities.

8.      Where do you use Memo?

We use a Memo in colleague, in company, in the house, in office, etc.

9.      How do people write a Memo?

·         This is step by step we write a Memo :

·         Type “MEMORANDUM” at the top of the page.

·         Address the recipient appropriately.

·         Add additional recipients in the CC line.

·         Write your name in the “From” line.

·         Include the date.

·         Choose a specific phrase for the subject line.

·         Format the heading properly.

Vocabulary

Properly            Secara cepat

Derived            Berasal

Abbreviated     yang diasingkan

Rigidly                         dengan keras

Considered      Mempertimbangkan

Firms               Perusahaan-perusahaan

Opposed          Menentang

Complaint        Keluhan

Authorized       Berwenang

Till                   Sampai

Important         Penting

Upward            Keatas

Method            Metode

Judging            Menilai

Articulation      Artikulasi

Submission      Pengajuan

Subordinates    Bawahan

Superior           Unggul

Otherwise        Jiika tidak

Remid              Mengigatkan

Recipient         Penerima

Appropriately Tepat

Additional        Tambahan

Include                        Memasukkan

Equivalet         Setara

Referrals          Arahan

Postal Code      kode pos

Kon Letter       kon surat

Vital Role        Peran Penting

Neither                         tidak

Fill                   Mengisi

Employee        Karyawan

Either               Salah seorang

Acuisition        Akuisisi

Disseminate     Menyebarluaskan

SAMPLE OF MEMO

(Informal)

MEMO

To: Dian

Tomorrow please bring Indonesia language pack book that you borrowed yesterday.

Thank you.

Della

(Terjemahan)

MEMO

Untuk : Dian

Besok bawa buku paket bahasa Indonesia yang kamu pinjam kemarin ya.

Terima kasih.

Della

---

MEMO

To: Mom

I went to Rinto’s home to learn together. I‘ll be home before dinner.

Bona

(Terjemahan)

MEMO

Untuk : Ibu

Aku pergi ke rumah Rinto untuk belajar bersama. Aku akan pulang sebelum makan malam.

Bona

(Formal)

Sample Memo to Customers

To: Customers of Chloe’s Cupcakes

From: Dan Lionel, Public Relations Liaison

Date: May 12, 2012

Subject: Publication of Nutrition Facts

Due to extensive customer feedback, we at Chloe’s Cupcakes would like to demonstrate our commitment to making healthy choices by publishing nutrition information for all of our baked goods. Although our stores would not be required by law to provide the nutrition facts of our products, we agree that customers should have access to as much information as they desire before making a purchase.

We are confident that that you, the customer, will feel better about choosing Chloe’s Cupcakes once you are aware of these facts. We are committed to use the best locally grown ingredients in our baked goods, and we freshly prepare all of our desserts each morning. Moreover, we have a line of vegan treats that substitute some of the highest-calorie ingredients in non-vegan goods with healthier options—while still delivering great flavor. For those customers who are looking to splurge, we have an exquisite selection of decadent treats too, including our famous crème brûlée macaroon sundae.

All of our nutrition information will be available online, along with a list of ingredients and possible substitutes for those with dietary restrictions. We will also provide pamphlets in stores with the same information, to be updated periodically. As it is cumbersome to obtain accurate nutritional analyses of handmade food products, we are unable to guarantee access to nutritional information for seasonal flavors and promotional items.

Best,

Dan Lionel

Sample Memo to Boss

To: Joe Campos, VP of Sales

From: Kate Chaplain, Senior Sales Associate

Date: April 5, 2013

Subject: Quarterly Review

Mr. Campos,

I’ve attached my quarterly review report to this email, but I also wanted to quickly discuss the trends I’ve noticed in our sales data over the past few months.

We’ve sold over 10,000 new memberships over the past quarter, which is a 22% increase from Q4 of last year. Our data analysis shows that this upswing corresponds with the creation of company pages on various social media sites, including Facebook and Twitter, which allows more people to connect with us virtually. In fact, over half of our new memberships were purchased from links that were posted on our Facebook and Twitter profiles.

We’ve also had an 82% renewal rate in memberships that were set to expire in Q1. This is 16% higher than our renewal rate in Q4, which suggests that our new program—having sales associates contact members directly about renewing their memberships—is working even better than we had expected.

Unfortunately, we haven’t seen the same rapid growth in the purchase of family memberships. While the number of FMs has increased by 2% over last quarter’s numbers, I believe we can get that number even higher. I’ve listed some suggestions in my report, but I would also like to add it to the agenda for our quarterly review meeting later this week.

Please let me know if you have any questions.

Best,

Kate Chaplain

Senior Sales Associate

Body Rock Fitness

Sample Memo to Coworkers

To: All Staff and Interns

From: Ana Lucily, Executive Assistant to the President

Date: July 15, 2012

Subject: Dishes in the Sink

It has come to our attention that there has been a pile of unwashed dishes that accumulates in the sink by the end of each week. It has gotten so bad that washing one’s hands in the kitchen sink becomes an uncomfortable undertaking. Therefore, we are introducing a new policy that mandates that employees wash their dishes as soon as they are done with them, keeping the sink clear for other uses.

If you do not have the time to wash your lunch container or coffee mug, leave it by your desk until you are ready to wash it. Even two or three dirty plates will encourage every person thereafter to leave their unwashed, food-stained dishes and silverware in the sink. Conversely, studies have shown that when a sink is empty, people are more likely to wash their dishes immediately.

Thank you for your cooperation!

Best,

Ana Lucily

PERSUASIVE MEMORANDUM

To: Mary McGee, Alistair Warwranka, George Lipton

CC: Dorothy Barrie 

From: The Boss 

Date: June 1, 2006

Re: Need for New Memo Format

I’ve noticed that we don’t seem to be able to communicate important changes, requirements and progress reports throughout the company as effectively as we should. I propose developing one consistent memo format, recognizable by all staff as the official means of communicating company directives.

While I know this seems like a simple solution, I believe it will cut down on needless e-mail, improve universal communication and allow the staff to save necessary information for later referral.

Please talk among yourselves to determine the proper points of memo writing and return the input to me by 12 noon. I will then send out a notice to the entire staff regarding the new memo format.

Thank you for your prompt attention to this.

Directive Memo

To: All Staff

From: The Boss 

Date: June 1, 2006

Re: New Memo Format Effective June 1

In order to make interoffice communications easier, please adhere to the following guidelines for writing effective memos:

Clearly state the purpose of the memo in the subject line and in the first paragraph.

Keep language professional, simple and polite.

Use short sentences.

Use bullets if a lot of information is conveyed.

Proofread before sending.

Address the memo to the person(s) who will take action on the subject, and CC those who need to know about the action.

Attach additional information: don’t place it in the body of the memo if possible.

Please put this format into practice immediately. We appreciate your assistance in developing clear communications.

If you have any questions, please don’t hesitate to call me. Thank you.

Technical Memo

To: The Boss 

From: Sue Masterson 

Date: May 15, 2007 

Re: Update on the T-12 Phase Three testing

As we enter Phase Four of the T-12 testing, I wanted to provide a progress overview of the Phase Three testing.

CONTOH 1

PT. Ahyari Network
Jl. Banua Anyar No.37 Banjarmasin
————————————————
Dari: Direktur
Kepada: Supervisor Salesman
SURAT MEMO

Mohon dikumpulkan rekapan pencapaian target minggu pertama bulan November untuk rapat bersama tanggal 17 November 2015 nanti.

Banjarmasin, 10 November 2015

Ahyari S.Farm., Apt.

CONTOH 2

SMAN 1 ANTAH BERANTAH
Komplek Perkantoran Gagas Permai
================================
DARI: WAKIL KEPALA SEKOLAH
KEPADA: Bapak SUDARSO S.Pd M.Pd
SURAT MEMO
Mohon Bapak bisa mengantikan saya dalam rapat di Aula SKB Dinas Pendidikan Tanah Laut, pada:
Hari: Selasa
Tanggal: 27 Oktober 2015
Pukul: 09.00 WITA – Selesai
Tempat: Aula SKB Dinas Pendidikan Tanah Laut
Acara: Sosialisasi Sertifikasi Guru Tahun 2016

Mohon agar dipenuhi rapat tersebut dengan baik. Terima kasih
Tanah Laut, 15 Oktober 2015

Kepala Sekolah
Drs. Spaidermen S.Pd., M.Pd., M.Si.